Welcome to your galley review process at Outskirts Press

The 3-step galley review process at Outskirts Press begins with the following screen:

There are three important pieces of information to take away from this screen:

1) You have 14 days to complete your review (if you need longer, notify your rep). This is to keep your project moving along so we can get your book published.  Some authors breeze through this process; others, inexplicably, take months. But we’ve found that giving a 14-day requirement is a good way to curtail procrastination.

2) You are reviewing your print-ready files. It’s your responsibility to thoroughly check them for any and all corrections you wish to make. Anything you don’t bring to our attention during this process will be in your final book.

3) And any corrections you bring to our attention after submitting your edit forms will incur additional fees for us to fix.

Authors acknowledge all this “fine print” by clicking the “Start Reviewing My Proofs” button….

Self publishing a book with Outskirts Press – Cover galley review

The first step of the online galley review process is reviewing your cover, which begins with this screen of the proofing process:

Clicking on the thumbnail image of the cover will open up a larger .jpg version for close review. This is your chance to review everything very, very closely.  It’s important to note that two elements of the cover won’t be finalized at this point — the barcode and the price. That’s because, you, the author, haven’t officially finalized your pricing yet, and the final price plays a part in the price-embedded barcodes we include on the covers as part of our services.  So the barcode box will be blank and the price on the back will be place-held with Xs.

But otherwise, what you’re seeing is what you’re going to get. So, read the title word for word. Read the sub-title word for word. Read the back cover word for word. Read the spine word for word. Don’t assume that just because the title is spelled correctly on the front that it will be spelled correctly on the spine.  Yes, 999 times out of 1,000 it will be. You don’t want to be that .01%

Any errors that have cropped up, either through human error on the book designer’s fault, or human error on yours when you supplied the information to us originally, should be fixed at this time. We give you 10 free edits to make those corrections. Make them count.

So, if you see anything that needs fixing, you would click the first box on the screen: I have some changes I would like made to the cover.

Alternatively, if everything is absolutely perfect (and that happens for covers more often than not), you would click the second box on the screen: This proof is perfect. Go to print!

Let’s assume for the sake of this walk-thru, that I have some corrections to make to my Fandemonium Volume 2 cover. I click the first box and receive a pop-up message reminding me once again that I am responsible for catching all the errors I want corrected.  We often notify our authors of their responsibility because we have to overcome the assumption authors have that  “self-publishing” is similar to “publishing” in this regard.    A “publisher” will correct things; a “self-publisher” will expect the author to correct things.  You might actually be surprised to learn the degree to which authors get mad at us for making corrections without their approval.  We prefer to leave  it entirely up to the author. That’s where the “100% of the control” comes from in our marketing materials.

So I proceed to the nitty-gritty of my cover edits by clicking the “Proceed to Cover Edits” button that appears along with the pop-up box….

Submitting cover galley edits with Outskirts Press

Requesting edits to your cover file is simply a matter of entering two pieces of information into our online form: the “error” and the “correction.” Additional information and help is available from this screen by clicking the little question mark icon.

This process is admittedly a little cumbersome, because the .jpg image of your cover doesn’t allow you to “cut” text and then “paste” it into the form, so one has to enter both the “error” and the “correction” manually into the applicable boxes (which of course, opens the door for NEW errors — so be VERY careful when completing this process that you do not introduce a new error when fixing one).

The good news is that most covers only require 1-2 changes, if that, so this process is usually painless.  Along with indicating the error and the correction, we also need the “location” of the issue, which for the cover could be the “back” or the “spine” or the “front.”

We provide 10 free fixes, so 10 rows are presented on the screen. If for some inexplicable reason, you have more changes than 10, you can order more edits in blocks of 10 for a nominal fee (which is why that “Galley Edit Balance” is shown in red, to keep you abreast of your galley fees, if any). 90% of our authors have no changes to the cover and 99% of those have less than 10, so very rarely do any additional fees ever apply here.

Once you’re done entering all your edits (double and triple check your work, please!), you will then click on the “I’m all done with cover edits!” button on the bottom of the screen.

Two more pop-up message appear, one after the other, verifying that you are indeed done, and that if you change your mind about making any further changes to your cover at a later date, additional revision fees will apply. Fair enough; after all, you get lots of free chances to get it right this first time, so make them count.

Click “Yes” and “I accept” respectively to move on to the next step…

Submitting your free cover edits

Upon submitting all your cover edits you’re taken to your shopping cart to check-out. Unless you added MORE than 10 free edits, you will have a zero balance, like this:

Simply go through the check-out steps to complete your submission. You must complete this check-out procedure, even with a zero balance, to submit your edits to us for correction. We won’t know when you’re done with your cover review, or whether you had more than 10 edits, until AFTER you check-out of your cart.

And then, the next step…

Proper book pricing for self publishing books

Reviewing your current pricing is the next step in the galley review process. Remember back in the pre-production process when you set your book’s pricing based upon an estimated page count?  Well, now you get to do it based upon the actual page count of your fully formatted book.    There could be a difference, depending upon how close your estimate is to the final page count.  Formatting often makes a book much longer than some authors anticipate (smaller trim sizes combined with chapter drops can add a significant number of pages).

But the Outskirts Press benefits still continue. Even now you can still modify your retail price by clicking the “plus” or “minus” button to either make your retail price (and therefore your royalty) higher or lower. You’ll see the effects of your changes instantly.  Click the Update button to make any changes take effect. If you have both a paperback and a hardback, you’ll do this twice.

Once you’re happy with your price(s), click the Save and Continue button to proceed to your interior.  Keep in mind that if you make any changes to your interior at the proofing stage which increases or reduces your page count, your pricing may need to be reviewed and set again…

Outskirts Press self publishing – Reviewing your interior galley proofs

Reviewing your interior proof works much the same as reviewing your cover. It begins with this screen in your Publishing Center during the galley review process:

Just like with the cover, the first step is opening up the file, which in this case is accomplished by clicking the “Interior Proof” Adobe graphic.  Your interior proof will open in Adobe Reader (if you don’t have the latest edition of Adobe Reader, you can get it free from Adobe’s website at www.adobe.com.

The biggest difference between reviewing your cover and reviewing your interior is that your interior is much longer, obviously, and therefore requires a greater degree of concentration and thoroughness.   This will also be your chance to get your first glimpse of the interior of your book, and the nature of that “presentation” is going to depend upon whether you selected the standard interior, the enhanced interior, or the custom interior.   All three interior choices will result in a great looking book, albeit perhaps somewhat different from how it looked on your Word for Windows word processor or in your head.  This difference is a GOOD thing — after all, Word is called a word processor for a reason. If it was meant to be used for book design, it would be called… inDesign, which is the industry standard book design and formatting software we use from Adobe. Our books look like industry standard, high-quality professional books.

If/when you see something in your interior file that you wish to correct, you will then  select the first box: I have some changes I would like made to the interior.

If, after thoroughly reviewing the ENTIRE manuscript, you find nothing you want to fix, look over it again. Perhaps have someone else look over it. Then, and only then, click the second box: This proof is perfect – Go to Print!

Hmm, on second thought, look your file over one more time anyway.  Since we provide up to 25 free interior corrections, we get a little nervous (i.e., suspicious) when we receive initial galley proofs for the interior without any corrections at all.  This usually tells us the author didn’t look the file over at all (and, inevitably, they’ll see  something only after the book is published that they’ll wish they had fixed).  At that point, revising your publication costs money; so please do everyone a favor and thoroughly review your book now, when 25 fixes are completely free.

When you click on the first box indicating that you have some corrections, you will receive a pop-up asking you to acknowledge the fact that you understand your responsibility in finding and bringing to our attention everything you want fixed.  Clicking the button to proceed indicates your acceptance, and then the  interior edit form appears, just like with the cover….

Book publishing with Outskirts Press – Submitting your galley review edits

Submitting edits to your interior file takes place on this screen of your Publishing Center:

Rather than “front” or “back” or “spine” which were the only location choices for your cover, the location choices for any corrections you want made to your interior are a little more specific, and involve the PDF page # and the line #.  We ask for the PDF page number and not the document page number because most books have fore-matter and back-matter that rarely have page numbers.  But the PDF proof will always have a page number, and that is the numbering scheme to use when reporting errors and corrections.

The process is largely the same as indicating corrections to your cover, with one noticeable advantage. You can cut and paste directly from the PDF file and directly into the “Error” box, making this process quicker and less prone to errors.  You also get 25 corrections instead of 10 and in our experience, the majority of our authors use the majority of those free edits.   They often just see a word here, or a period there, or a question mark over there that they want to change.  This is not the time for massive re-writes, but it IS the time to catch spelling errors, punctuation errors, and the misuse of words.  And even if you require more than 25 free edits to correct everything, now is the most cost-effective time to make every necessary correction.   Additional blocks of 25 edits are available for a very nominal fee. Purchase all you need to make your book perfect.

Alternatively, we offer a flat reformatting fee for $99 which allows you to make all your corrections onto your own word processor file and then resubmit it to us for formatting again from scratch.  This is often a preferable course of action if you have a LOT of corrections or if you find the online cut-n-paste edit forms too cumbersome.  Different strokes for different folks and we try to accommodate all preferred styles of submitting corrections to us.

When you’re done entering all your edits (make sure you are truly done to avoid any unnecessary fees), click the “I’m all done with interior edits” button, and accept the following pop-up language about finalization of your proofs and the fees that could apply if you want to make more corrections later. If we do ever hear complaints about “hidden fees” from one author in a hundred, it’s here — but the reality is that these fees are not hidden. We tell you about them up-front and in advance, multiple times; and we give you ample opportunities to avoid them.  Please take advantage of that by making sure you catch all your errors during this galley review stage. That’s what it’s here for.

Self publishing with Outskirts Press – Free interior galley edits

Submitting your interior edits requires a quick check-out process through your shopping cart. If all you had were 25 edits or less, your revisions are completely free:

And then, just like when you first began the production process, your Publishing Center returns to the Production Phase screen, which means we have received your edits and are correcting your book according to what you provided to us:

This period of time depends upon the number of corrections you’ve submitted, obviously, and ends when you receive another email notifying you that your Proofs are again ready to review. At this point, the Review Process begins all over again. And hopefully you caught everything the first time so now you can just “Go to Print!” on your files.

Once you have approved both your cover file and interior file, we initiate our own internal QC and Pre-Media review. This is not a subjective review of your book to make sure you didn’t miss any spelling mistakes; that’s your responsibility and we trust you reviewed your proofs thoroughly before telling us to “Go to Print.” No, our review is a technical one to make sure your book is going to meet our high standards from a technical standpoint. Once it passes both our QC and Pre-Flight tests, we submit all your information for print-on-demand printing and distribution-on-demand wholesale & online distribution…. And what happens next? You receive an exciting email notifying you of publication…

Congratulations! Your book is published!

And then one of the most exciting moments happens, your book is published! Congratulations!

Now, your Publishing Center looks like this with YOUR book cover, just like we see our new Fandemonium Volume 2 on our dashboard.  You’ll notice that I can still manage my Volume 1 by choosing it from among my “Active Titles” along the left-hand side.

And that takes us full circle…. Now it’s time to start self-publishing ANOTHER book, isn’t it?